Replacing every manual register, paper form, and WhatsApp thread at Trade Wings with a fully automated, QR-verified, Tally Prime-integrated distribution system.
Orders received informally on WhatsApp. No centralized view of what is pending, processed, or dispatched. Every order is a manual effort prone to being missed.
02
Inventory Blind Spots
Stock tracked on physical bin cards per warehouse. No consolidated view across locations. No automatic deduction when a bill is raised.
03
Dispatch Errors
No pick-list system. Workers rely on verbal instructions. No scan verification means wrong items get packed and wrong cartons get loaded onto trucks.
04
Manual Claims
Short-supply, damage, and billing difference claims tracked on paper. No structured approval workflow. Expense vouchers not digitized or reportable.
05
No Tally Sync
Operations and Tally Prime are completely disconnected. Manual re-entry of sales and inventory data causes discrepancies and audit failures every day.
06
No Credit Controls
Outstanding balances and credit limits exist only in Tally — invisible at the order stage. Bills get raised for overdue parties. No hard block, no automated check, no accountant override workflow.
07
Returns and Cost Leakage
Returned goods are tracked on paper with no link back to the original invoice. Receiving copies go missing. Vehicle loading costs, labour counts, and delivery charges are never consolidated — invisible to management.
How It Works
The Complete Order-to-Dispatch Flow
Eleven steps. Every one digital, verified, and recorded. From stock arriving at the warehouse to returns processed and payment reminders going out after dispatch.
Stock In
QR Tag
Order
Credit Check
Bill
Scan
Pack
Dispatch
Returns
Summary
Reports
Step 01
Stock Intake
Stock Received and Logged Carton by Carton
When goods arrive from suppliers, the warehouse team performs stock-taking in the system. Each carton is logged with its full identity — SKU, item description, quantity inside, batch number, MRP, and rack location within the warehouse. This is the foundation. The system now knows exactly what is inside every single carton sitting on the floor.
One-Time Per CartonSKU, Batch, Qty, LocationPer Warehouse
Step 02
QR Assignment
Unique QR Generated and Pasted on Carton
At the moment of stock entry, the system generates a unique QR code for each carton, encoding its full identity — SKU, item, quantity inside, batch, and rack location. The QR is printed on any standard printer and pasted on the carton. From this point on, the carton is digitally identifiable for its entire lifecycle in the warehouse. No barcode guns, no dedicated hardware. Any phone with a camera is all that is needed.
Unique QR per CartonGenerated at Stock-InAny Standard Printer
Step 03
Order Intake
Order Received
Customer places an order via WhatsApp Business API or manual entry. The system auto-structures it — party name, items, quantities, and warehouse allocation. Status is immediately marked Pending on the live order board visible to management.
WhatsApp Business APIManual Entry FallbackStatus: Pending
Step 04
Credit Check
Outstanding and Credit Limit Verified Against Tally Before Billing
Before a single invoice is raised, the system pulls the party's outstanding balance and credit limit live from Tally Prime. If outstanding is within limit, the order proceeds automatically. If the credit limit is breached or payment is overdue, the order is flagged and held — no manual calls to accounts, no billing errors. The check happens in real time, every order, every time. For LILWAH specifically, a hard block is enforced until the accountant clears the party.
Live Pull from TallyCredit Limit BlockOverdue FlagAuto-Proceed if Clear
Step 05
Billing
GST Invoice, Proforma, Waybill and Pick-list Generated
Once the credit check clears, the system auto-generates a GST-compliant invoice with CGST, SGST, and IGST breakup. A Proforma Invoice is optionally raised first (as used by Artz / Reynolds / Plus / Kangaroo). A transport Waybill is generated alongside the GST invoice for the transporter. A pick-list tells the warehouse team exactly which items to pull and from which warehouse. Stock is reserved against the order. The invoice and stock movement push to Tally Prime in real time.
GST Invoice Auto-GeneratedProforma OptionWaybill GeneratedPick-list to FloorPushed to Tally Prime
Step 06
Floor Scan
Team Scans Cartons to Identify Contents Without Opening
The warehouse worker walks the floor with the bill in hand and the system open on any smartphone. Instead of cutting open each carton to check what is inside, they simply scan the QR sticker on the outside. The system instantly displays the carton's full contents — SKU, item, quantity, batch — and matches it against the bill in real time. Green tick if it matches the order. Red alert if it does not. No opening. No guesswork. Every scan logged with user, location, and timestamp.
No Carton OpenedAny Smartphone CameraBill Match in Real-TimeAudit Log per Scan
Step 07
Packing
Order Picked, Packed, Labour Logged, and Sent to Dispatch
With cartons digitally verified against the bill, the worker picks the required quantity, packs the order, and seals it. The number of cases packed is recorded behind the invoice. The system logs this on the Labour Sheet for tracking worker-wise case counts per vehicle — replacing the manual register. Stock is decremented against the picked cartons. If a carton is opened for a partial pick, remaining quantity auto-updates. The order status advances to Ready for Dispatch on the management dashboard.
Stock Auto-DeductedLabour Sheet UpdatedCases per Worker TrackedPartial-Pick TrackedStatus: Ready for Dispatch
Step 08
Dispatch
Dispatch Manifest, E-way Bill, Vehicle Vendor Voucher — Truck Out
At dispatch, the system generates a Dispatch Manifest (brand-wise, party-wise, bill number, carton count) for the floor team before loading. The E-way bill and final GST invoice are released. A vehicle-wise cost sheet is created — carton-on-vehicle costing with per-carton rate calculated automatically. Transporter name, vehicle number, route, and timestamp are captured. A Vehicle Vendor Voucher is generated for the delivery boy against handling and delivery charges. The Dispatch Sheet records Inv No, Date, Party, Transport, Cases, Vehicle No, D.D. No, L.S. No, and F.N. No in one row. Order status: Dispatched.
When the delivery vehicle returns, the system captures returned goods against the original invoice. Each return is marked with a reason and quantity. A Return Invoice is auto-generated and handed to the Sales Person along with the next despatch date and bit-wise arrangement notes. The system flags which invoices are pending a signed Receiving Copy from the party — and tracks collection status until every copy is in hand. All return entries sync as Credit Notes to Tally Prime automatically, keeping accounts reconciled without manual re-entry.
Return Goods MarkedReturn Invoice GeneratedNext Despatch Date NotedReceiving Copy TrackedCredit Note to Tally
Step 10
Post-Dispatch
Product Summary Generated and Floor Manager Notified
Once the order is dispatched, the system auto-generates a complete product summary for the fulfilled order — items, quantities, batches, and destination — and records it against the order history. The Floor Manager receives an automatic delivery completion notification, confirming the order is off the floor. No manual calls or follow-ups needed.
Product Summary Auto-GeneratedFloor Manager NotifiedOrder History Updated
Step 11
Reporting
Operational Reports Generated Across All Activity
With the order complete, management reports reflecting the day's activity are available on demand — dispatch logs, inventory movements, order summaries, and outstanding payment status. Payment reminders are automatically sent to the party based on due date triggers. The entire chain from stock-in to truck-out to payment follow-up is now traceable on a single record.
Dispatch and Order ReportsInventory Movement LogAuto Payment RemindersFull Chain Traceable
Try It Live
Experience the Flow Yourself
Six steps — from WhatsApp order to truck out. Credit check runs live against Tally before a single invoice is raised. Some cartons match the bill, some don't — see how the system catches errors before they leave the floor.
01 · Order
→
02 · Credit Check
→
03 · Bill
→
04 · Scan
→
05 · Pack
→
06 · Dispatch
9:41●●●○ ▮
TradeWings · Floor
Step 01 · Standby
Tap Start Demo below. You'll see how a real order flows — from a WhatsApp message to truck dispatch — without paper, errors, or guesswork.
System Activity Log
Live
Waiting for activity...
Live Inventory · Across Warehouses
Auto-deducted on bill · Reservations flagged in real time · Synced to Tally Prime
Live
!
Warehouse A · Kolkata
Warehouse B · Howrah
Full Platform Scope
Every Module, One System
Order Management
Dual-mode order intake via WhatsApp API and manual entry. Auto-generated GST invoices. Live status board from Pending to Dispatched across all warehouses.
WhatsApp APIGST Invoice
Multi-Warehouse Inventory
Real-time stock dashboard across all locations. Auto-deduction on billing. Low-stock alerts. Inter-warehouse transfer with approval workflow.
Real-TimeTransfer Module
QR Code Floor Scan
Unique QR generated and pasted on every carton during stock-in. Scan to instantly read what is inside — no need to cut open and check. Bill-match in real time, with full audit log per scan. Zero hardware investment.
Any SmartphoneScan Without Opening
Tally Prime Integration
Live bi-directional sync. Push invoices, stock movements, and expenses to Tally. Pull party and item masters. Built-in GST reconciliation reports.
Auto PushReconciliation
Claims and Dispatch
Structured claim workflow for short supply, damages, and billing differences. Digital forwarding notes. Filterable dispatch register by date, party, and warehouse.
Approval FlowDigital FN
Analytics and Reports
Dead stock aging at 30, 60, and 90 days. Expense management replacing paper vouchers. All reports export to PDF and Excel on demand.
Aging ReportsPDF and Excel
Additional Scope · As Per MOM 12.05.2026
The following modules were confirmed and added to scope after the meeting of 12 May 2026.
Manual Claim Percentage Entry
The claims module allows the user to manually enter the claim percentage for each case — short supply, damage, or billing difference. The system calculates the final claim value automatically based on the entered percentage and the corresponding bill amount.
Manual % InputAuto Calculation
Delivery Completion Notification
Once a delivery is marked complete in the system, an automatic notification is sent to the Floor Manager in real time. No manual follow-up calls needed — the manager is always informed the moment an order is fulfilled and off the floor.
Auto NotifyFloor Manager
Automatic Payment Reminders
The system automatically sends payment reminders to customers and debtors based on due date or overdue triggers. Reduces manual follow-up effort and keeps outstanding collections visible without any action required from the team.
Auto RemindersDue Date Trigger
Loading Slip Generation
At the point of dispatch, the system generates a Loading Slip containing a complete product summary for the outgoing shipment. This document accompanies the truck and serves as the physical reference document for the transporter and the receiving party at destination.
Auto GeneratedProduct Summary
Urgent Order — Split-Team Packing
For urgent orders, the system supports assigning multiple packing teams simultaneously. One team packs in ascending order from the pick-list while another works in descending order, meeting at the midpoint. This eliminates operational clashes between teams and dramatically cuts packing time when speed is critical.
Multi-TeamCollision-Free
Additional Scope — All Extended Modules
Confirmed across MOM 12.05.2026 and full workflow mapping of all four product lines — Frooti, LILWAH, Artz/Reynolds/Plus/Kangaroo, and the general dispatch workflow.
Manual Claim Percentage Entry
The claims module allows the user to manually enter the claim percentage for each case — short supply, damage, or billing difference. The system calculates the final claim value automatically based on the entered percentage and the corresponding bill amount.
Manual % InputAuto Calculation
Delivery Completion Notification
Once a delivery is marked complete in the system, an automatic notification is sent to the Floor Manager in real time. No manual follow-up calls needed — the manager is always informed the moment an order is fulfilled and off the floor.
Auto NotifyFloor Manager
Automatic Payment Reminders
The system automatically sends payment reminders to customers and debtors based on due date or overdue triggers. Reduces manual follow-up effort and keeps outstanding collections visible without any action required from the team.
Auto RemindersDue Date Trigger
Loading Slip Generation
At the point of dispatch, the system generates a Loading Slip containing a complete product summary for the outgoing shipment. This document accompanies the truck and serves as the physical reference document for the transporter and the receiving party at destination.
Auto GeneratedProduct Summary
Urgent Order — Split-Team Packing
For urgent orders, the system supports assigning multiple packing teams simultaneously. One team packs in ascending order from the pick-list while another works in descending order, meeting at the midpoint. This eliminates operational clashes between teams and dramatically cuts packing time when speed is critical.
Multi-TeamCollision-Free
Return Goods Management
Returned goods are captured against the original invoice with quantity and reason. A Return Invoice is auto-generated and handed to the Sales Person with the next despatch date and bit-wise arrangement notes. Credit Note pushed to Tally Prime automatically.
Return InvoiceCredit Note to TallyNext Despatch Date
Receiving Copy Tracking
Every dispatched invoice is flagged as pending a signed receiving copy from the party. The system tracks collection status per invoice — the driver brings it back, it is marked received, and overdue copies are surfaced automatically on the management dashboard.
Each packing session records worker identity and number of cases packed per vehicle. The Labour Sheet auto-updates in real time — replacing the manual register used today. Management can view worker-wise productivity and vehicle-wise loading count at any point.
Worker-wise LogVehicle-wise CasesReal-Time
Vehicle Vendor Vouchers
At the point of dispatch, the system generates a voucher for the vehicle vendor against delivery and handling charges. The delivery boy signs and acknowledges digitally. All vouchers are searchable, reportable, and feed into the cumulative expense sheet checked by the manager.
A cost sheet is generated per vehicle at dispatch — total cartons on board, per-carton rate calculated automatically, and total vehicle cost summarised. Managers can view cumulative vehicle-wise and carton-wise costs across any date range, replacing the manual costing sheet used for Frooti dispatches today.
Per-Carton RateVehicle Cost SheetCumulative View
Dispatch Manifest Document
A Dispatch Manifest is auto-generated at the floor level before loading begins — organised brand-wise, party-wise, with bill number and carton count in columnar format. The floor team uses this as the physical reference to segregate and stage cartons before they go onto the vehicle, eliminating mix-ups at the loading dock.
Brand-wiseParty-wisePre-Load Document
Credit Limit Block at Order Stage
The system pulls the party's outstanding balance and approved credit limit live from Tally Prime the moment an order arrives. If the limit is breached, billing is hard-blocked until an accountant manually clears the party. For LILWAH, payment condition and credit limit are verified before the bill is even raised — exactly as the current manual accountant check works, now automated.
Live Tally PullHard BlockAccountant Override
Waybill Generation
A transport Waybill is generated alongside the GST E-way Bill at dispatch — a separate document for the transporter with route, vehicle, consignment details, and party information. Used specifically in the Frooti workflow where both a Bill and a Waybill are raised before the vehicle departs.
Separate from E-way BillTransporter DocumentAuto-Generated
Full Tally Prime API — Bi-directional
Complete bi-directional Tally Prime Cloud API integration. Pull: party masters, item masters, outstanding balances, credit limits, payment history. Push: GST invoices, proforma invoices, stock movements, expense vouchers, credit notes, receipt vouchers. Offline queue with auto-retry so operations never stop if Tally Cloud is unreachable. Multi-company mapping for Frooti, LILWAH, and Artz product lines mapped to their respective Tally companies.
Six phases. Each ends with a client demo and sign-off before the next begins. No surprises, no scope drift.
01
Discovery
Requirement Analysis and Design
Warehouse workflow mapping, database architecture, Tally Prime integration planning, UI wireframes, QR printer specification
2 – 3 Weeks
02
Core Build
Core Development
Order management with WhatsApp API and manual entry, multi-warehouse inventory system, dispatch module, master data for items, parties, vendors
5 – 6 Weeks
03
Advanced Modules
Advanced Module Development
QR floor scan system, claim tracking, loading slip, urgent order split-team packing, dead stock analytics, inter-warehouse transfer, expense management, automatic payment reminders, return goods management, receiving copy tracking, labour sheet, vehicle vendor vouchers, vehicle and carton-wise costing, dispatch manifest, credit limit block, waybill generation
5 – 6 Weeks
04
Integration
Full Tally Prime Cloud API Integration
Bi-directional sync — push invoices, stock movements, credit notes, expense entries to Tally; pull party masters, item masters, outstanding balances and credit limits from Tally. Offline queue with auto-retry. Multi-company mapping across Frooti, LILWAH, and Artz product lines. GST reconciliation reports.
3 – 4 Weeks
05
Testing
UAT and Parallel Testing
Live data testing, parallel run with existing system, user acceptance testing, QR scan verification across all warehouse locations
2 Weeks
06
Go-Live
Deployment and Handover
Cloud server deployment, staff training across warehouse and dispatch teams, SOP documentation, full cutover from manual system
1 Week
Timeline updated to 18 – 20 weeks to accommodate full workflow scope including return goods, Tally bi-directional API, and all Addendum 2 modules. Client sign-offs within 5 working days per phase. Tally Prime Cloud access required within 5 days of kick-off.
Project Investment
Transparent Flat Pricing
Every module included. Unlimited users. No per-seat fees. No hidden costs.
Base Project Fee (Excluding GST)
₹3,25,000
+ ₹58,500 GST @ 18% = ₹3,83,500 total payable
All Core Modules IncludedUnlimited Users60-Day WarrantySOP Documentation
Order Capture — WhatsApp API and Manual EntryIncluded
Multi-Warehouse Inventory ManagementIncluded
QR Code Floor Scan System — Scan Without OpeningIncluded
Tally Prime Integration with ReconciliationIncluded
Claims, Dispatch and Expense ManagementIncluded
Dead Stock Analytics and Full Reports SuiteIncluded
Comp-Tech Sales and Services is a Kolkata-based technology solutions company with over four decades of experience delivering hardware, software, and enterprise integrations to government organizations and leading corporates across India.
Our authorized partnership with Tally Solutions, combined with deep domain experience in distribution and supply chain, makes us the right partner to own and deliver this system for Trade Wings — not a generic vendor, a committed integrator.
We are a Life Member of COMPASS — Computer Association of Eastern India.